Export data from Flokzu

Many times, it is vital to export information from the data generated through Flokzu process instances, as well as to connect that information to external apps or servers. For this reason, we have multiple ways in which the data from your Flokzu forms can be exported:

Through Zapier (zapier.com)
Through Web Services
Export full data from process instances
Create a custom report and schedule its delivery at a set frequency.
Using our API, you can make requests about specific information at any time.
Using webhooks configuration.

Exporting information from Flokzu can be really useful in case you want to make a security copy of your information, as well as to analyze it or create more advanced reports.

1. Zapier

To send information from Flokzu to another app, you must select Flokzu as the trigger app and then the Flokzu-Zapier configuration will depend on the action you want to perform. Basically, it allows you to map Flokzu fields with items or elements from the target app (the one that will receive the information).
If you want more information about Flokzu-Zapier integration, and about the different apps you can use, click on this link.

Example: Send information from your form to a Google spreadhseet.

2. Web services

WS answer:
Description: String.
Tags: String.
Form fields:
Text, TextArea, RichText, Calculated field: String.
Email: Valid addresses, separated by comma.
Integer/Decimal: String representing the specific number through a defined format for the account (decimal/thousands separators) or through the standard format.
Date: String.
Yes/No: "true" / "false" string.
Combo box & Radio button: String with value.
Multiselection & Checklist: String of values separated by comma.
Link: String.
Table: Array of JSON objects, where the name of the properties should be the same than the column names.
Attachment: Not supported.
Signature: Not supported.

3. Export data

Through this section, you can download all the information associated to the process instances created for a particular process. This option will export the metadata of each process instance (e.g. process initiator, start date, if it was completed, completion date, etc.), as well as the date stored into field forms.
For more information, read this article.

In case the report is too big to download directly, an email will be requested to send it.

4. Custom reports

In case that you want to see specific information only, it is best to create a custom report, applying all the filters that you need. Custom reports can then be sent automatically via email according to the frequency selected.

Likewise, them can also be downloaded to an Excel spreadsheet.
If you want more information about custom reports, click on this link.

5. API

https://flokzu.docs.apiary.io/#reference/processes/get-process-instance/get-process-instance

Through the Get Process Instance method, you can obtain all the information corresponding to a process instance.

In this case, you make an API call and then the data (given in JSON format) is received and processed in order to be shown as you prefer.

Updated on: 19/04/2022