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Set up a custom SMTP email server

Flokzu uses market leading email servers to send email and notifications from the tool (task assignation notification, comments, due dates, send tasks).

However, sometimes it is necessary to have a greater control over sent emails or, even better, that emails be sent from an address with the organization's own domain.

In order to do this, the SMTP module allows you to define a server for sent email that Flokzu will use to send all kinds of emails, instead of its default servers.

To set up this feature, you must navigate to Configuration > Advanced and click on Custom SMTP Email Server.

SMTP Configuration

In the SMTP settings you must, first fo all, enable the module and then enter the parameters defined in it (host, port, username, password).

After you finish the set up, you can validate the SMTP credentials by clicking on the "Test the SMTP credentials" button.

If the module is enabled, even if you didn't click on the validation button, Flokzu will validate the credentials after the settings are saved. This means that the module won't be enabled is the system can't verify that the host and the credentials are valid and guarantee that emails be sent correctly.

To sum up, you can disable this module at anytime, starting from which emails will be sent once again from our standard servers.

Advantages of using your own server to send emails

All emails will be sent from instead of
This will allow you to have a greater control over the emails that are sent and received.
You can have more information in case emails are not sent for some reason.

Keep in mind that emails linked to User tasks (notifications of task assigned, due date or comments) will continue to have the word Flokzu in the subject and signature of the email.

Updated on: 22/02/2019

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