Bulk instance creation lets you start many instances of the same process at once, using data loaded into a Flokzu Database. Each row in the database becomes a new instance.
This is especially useful when you need to create a large batch of cases in one go — for example, onboarding a large group of new employees, loading a customer list, or migrating cases from another system.

Enable bulk creation on the process

Before you can use it, you need to enable it on the relevant process:

1. Edit the process.
2. Go to the Settings tab.
3. In the Additional settings section, turn on the Enable bulk creation option.
4. Save and deploy process.

Start a bulk load

Once the feature is enabled, go to the Start process menu and select the process. You'll see a new button, Bulk create instances, which takes you to the load configuration screen.

Step 1: select the source database

Choose the Flokzu Database that contains the data to be loaded. Each row in that database represents a separate process instance.

Step 2: map the columns to the form fields

For each field in the form, choose one of these three options:

• Do not map: the field is left empty in all instances created.
• Database column: the field is filled with the value from the column you specify.
• Constant value: the field is filled with the same fixed value across all instances.

Once the mapping is set up, you can save it as a template to reuse it in future bulk loads. This saves you from having to configure the mapping again each time, which is especially useful for forms with many fields.

Step 3: review the summary and set the behavior

This screen shows a summary of the configuration so you can verify everything is correct. You can also define two behaviors:

On errors during execution:

• Continue and isolate errors: if an error is detected in a row (for example, a data type that doesn't match the expected field type), that row is marked as "not processed due to error" and the load continues with the remaining rows.
• Stop on first error: if an error is detected, execution stops and the remaining rows are not processed.

When to run the load:

• Run now: the load starts immediately.
• Schedule: pick a future date and time from a calendar.
• Run on a recurring schedule: define how often the load repeats (for example, every Monday at 8:00 AM).

Step 4: validate and run

Before the load runs, you need to confirm the data by clicking Validate.
Once it runs, Flokzu displays a screen showing the execution progress, along with the details of successfully loaded rows and rows that had errors.

Frequently Asked Questions

Who can enable bulk creation on a process? Any user with edit and deploy permissions on the process.
Who can use bulk creation to start instances? Any user with permission to create instances of that process, as long as the feature is enabled.
Can I reuse a mapping I already configured? Yes — if you saved it as a template during a previous load, you can select it directly and skip re-mapping the fields.

Updated on: 02/09/2026