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The why, what, and how of databases in Flokzu.
Representing hierarchy using Databases
Flokzu Databases can be used in many ways: to store valuable information shared by multiple processes (table of products, vendors, etc.), to create your own CRM, to avoid entering repeated information manually (such as list of countries, cities, districts, etc.), and more. Databases can even be used to represent organizational hierarchy and automate things like assigning a task or sending an email to your boss. These use cases are the focus of this post. This example will use a database called
What should I use a database for?
In Flokzu, users who are Administrators or Business Analysts can create databases to use in their processes. Potential uses for a database: Store information that will be repeated in several processes (e.g. a list of countries, a list of products, Supplier's contact details, etc.). You can use this information to populate the options of a combo box in a form. If you want to add a new country, product or supplier, you can simply add the record to the database and all related combo box
Add record to a database
Steps to follow to add a new record into a database In Flokzu you can obtain all the documentation available for reviewing at any moment, either through the Metrics & Reports section, the Historical data of the process instance, simple and advanced searches, etc. However, in some cases it could be useful to store some relevant information (or information that you are going to use constantly) in an internal database. To add data from a form into an internal Flokzu database you must follow
How to pupulate fields from a database?
You can use the information stored in your database to populate form fields. Populate a combo box from a database The options on a combo box (multiselect or not) can be populated from a column of a certain database. In the pop-up you will have to select the following: !(https://storage.crisp.chat/users/helpdesk/website/5a899047-9b38-48ab-9475-31c8c63a3